FYI Newsletter
FYI is Austin Peay’s primary weekly email newsletter for all employees, providing essential campus news, updates, events, opportunities, and HR information in a single, curated format. Submissions are reviewed for relevance, timeliness, and clarity to keep inboxes manageable and ensure important information is not overlooked.
What Belongs in FYI?
FYI is designed for:
- News and announcements relevant to all faculty and staff
- Upcoming campus events and registration info
- University deadlines and important dates
- HR, training, and professional development opportunities
- Celebrations and recognitions (awards, achievements, milestones)
Not appropriate:
- Routine updates or reminders only relevant to a single department/unit
- Non-university business or external promotions
- Content that duplicates information already distributed in The Gov Says, Governor’s Guide, or other campus-wide channels unless there is a significant update or urgency
Submission & Approval
- Submission Deadline: Fridays at noon for inclusion in the following Monday’s newsletter
- How to Submit: Use the FYI Newsletter Submission Form
- Approval: All submissions are reviewed and curated by PR & Marketing for accuracy, appropriateness, and editorial clarity
- Frequency: FYI is distributed every Monday during the fall and spring semesters
Event Promotion: Planning an event? Please visit the Promoting Events page to learn about the best ways to publicize your event and ensure maximum campus reach.
Content Guidelines
- Use a clear, descriptive subject line and opening sentence
- Keep entries concise (1–2 short paragraphs, bulleted lists where appropriate)
- Include the who, what, when, where, and contact info
- Avoid jargon and acronyms; use plain language
- Test all web links across devices and ensure mobile-friendliness; use descriptive link text instead of “click here” for accessibility
- Attachments are not permitted—link to official university web pages instead
- All content must be accessible (no images without alt text, readable fonts, good color contrast)
Submission Form
Questions?
APSU tracks open rates and engagement for FYI to continually improve our campus communications.
For more information on FYI or help with submissions, contact news@apsu.edu or 931‑221‑7868.