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Email Communications at Austin Peay

Email is the foundation of campus communication at Austin Peay State University. Reach departments, divisions, or the entire community using recommended channels, protocols, and best practices for professional, effective, and accessible mass email.

Channel details, approval steps, university standards, and support resources are organized below to help ensure the right message goes to the right audience.

Promoting a Campus Event?

Be sure to visit our page on promoting events to learn how you can effectively share your campus events with the community!

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Section Highlights

Communication Channels & Comparison

Campus email channels, channel comparison, and guidance on whether to use The Gov Says, FYI Newsletter, Governor’s Guide, or Department/Unit emails.

Protocols & Standards

Sender requirements, accessibility and content guidelines, and compliance expectations for all mass emails.

Processes, Step-by-Step Guide, & Checklist

A clear, actionable process for planning, drafting, reviewing, and sending messages, plus a detailed submission checklist.

Request Forms, Templates, Training & Troubleshooting

Official email request forms, pre-approved templates, training opportunities, and troubleshooting support.


Email Channels at a Glance

Channel Audience Purpose & Frequency
The Gov Says All Students and Employees Critical or urgent university-wide news; as needed
FYI Newsletter All Employees Weekly employee news, events & Updates
Governor's Guide All Students Weekly digest of student news, opportunities and deadlines
Department or Unit Emails Targeted Groups Departmental or unit announcements & updates; as needed

Quick Access


Processing Time & Measuring Success


Need assistance or have a question?

Contact Public Relations & Marketing at news@apsu.edu or 931-221-7868.

Let’s work together to keep the Austin Peay community connected, informed, and engaged.